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You have a small business, and you are feeling like a mess while managing all the work together. Well, you need a tool that will help you make your work easier. Where you can work easily, whether it’s managing, selling, or planning. And you can manage all things while staying organised.
In this blog post, we will talk about Microsoft 365, which is perfect for small businesses. It’s a set of tools that will help you stay organised, work with your team, and grow your business. So, let’s get started.
Before we start, let’s introduce you, what Microsoft 365 actually is. Well, it’s an all-in-one tool to make you productive and keep your business organised. Here you will find some amazing tools like Word, Excel, PowerPoint, Teams, Planner and Outlook. These tools will help you make your work hassle-free. And, most importantly, you can access them from anywhere as they are in the cloud. So, if you need to write letters, make budgets, talk to your team, or want to send emails, you can do all of these in Microsoft 365.
If you want better and effective results, then it’s best to have a trusted Microsoft 365 expert who will manage everything on your behalf, or you can also take a course on Microsoft 365.
Here are the top reasons why Microsoft 365 is a game-changer for small businesses:
Want to work from wherever you are? Well, you can make it happen with Microsoft 365. Microsoft 365 lets small businesses work from anywhere. As mentioned earlier, it’s stored in the cloud, so all your files and apps will be stored in the cloud. You can open them on your phone or computer with internet.
That means you can work remotely. And you can save money with remote work. Less time in the office means you need fewer desks or tools. This cuts costs for small businesses. Plus, you can hire people from far away, like other cities or countries. So, you can work while moving around.
If you are looking for something budget-friendly, then Microsoft 365 is perfect for your small business. It has plans that may fit your needs within budget. You can choose a simple plan with just the basics or one with more features, according to your preferences. And you just have to pay only for what you use. As your business grows, you can add more users easily. You don’t need any computers or servers. Microsoft 365 works on the devices you may already have, like laptops, tablets, or phones. This saves money and keeps everything simple.
There are four plans, from low-cost to full features. The lowest one gives you email and apps on the web and phone. The highest one gives you desktop apps, strong security, and ways to manage your devices. There's even a plan with only the apps if you don’t need things like email or Teams. Most small businesses like the Business Premium plan. However, you can choose what is best for you.
You have a small business and a great team, but what if your team members are in different places, and you need to hold an urgent meeting or share some important news? Well, even if your team members are in different places, Microsoft 365 lets you collaborate with your team easily.
Tools like Microsoft Teams and SharePoint let your team chat, share files, and work together in real time, no matter where they are. The best part? You and your team can even work on the same document at the same time. You don’t need to email back. And if you don’t want full remote work, it’s still great for emergencies. Your team can work from home at any hour for any emergencies. So undoubtedly, Microsoft 365 is great for collaboration and communication
You have to keep in mind that first impressions are important. Even if your business is small, you can still look professional. Microsoft 365 gives you easy tools to help with that. You can use Word to write nice letters. PowerPoint helps you make cool slides for meetings. Outlook lets you send emails that look clean.
You also get a business email with your company name. That looks much better than using Gmail or Yahoo. It will help your targeted audience to take you more seriously. Microsoft 365 also helps you make simple ads and messages to share online. You can talk to new customers using email and chat. It even helps you keep track of all your contacts.
When you start using Microsoft 365, you will also get OneDrive, where you can store your files safely. There you will get 1TB of storage, which is a lot of space for your documents, pictures, and work files.
OneDrive keeps your data very secure. Microsoft has spent a lot of time and money to make sure your files are safe. Their system is built so even their own engineers can’t see your files unless you give them special permission.
Microsoft 365 also helps protect you from hackers and online scams. It keeps your data private and follows all the rules to keep your info safe. You can help keep things safe, too, by turning on multi-factor authentication and teaching your team about basic cyber safety. Together, you and Microsoft can keep your business data safe and sound.
While you are buying software, you might feel a big problem as you have a small business. It costs a lot, and it’s hard to keep track of all the different licenses. And sometimes, only a few people need a certain app, and you might feel like money is being wasted. Microsoft 365 makes this easier for you. You just have to pay one price, and you will get all the important apps, like Word, Excel, PowerPoint, Outlook, and Teams. Even if someone doesn’t use every app, it’s okay.
Everything comes in the same plan. Each person can use the apps on up to five devices, like a laptop or tablet they already own. So, it will save your money and work well for everyone. Also, everyone in your team gets the same version of each app. That means no mix-ups, and everyone gets updates at the same time. It helps your team work better, without the stress.
Exchange Online is a safe and smart way to send and receive emails. A long time ago, it cost a lot, about $20–$25 every month for each person. But now, it’s much cheaper. So, you can get it for as low as $4 per person each month.
With Exchange Online, you don’t need your own email server. That means no big machines in your office and no huge costs. It’s all online, so it's simple and saves money.
You will get:
If you use Microsoft 365, Exchange Online works great with Outlook and will give you 50 GB of email storage. That’s a lot of space. You can also buy just Exchange by itself if you want. There are plans for $8.00 and $12.50 per month, depending on how much space you need.
Best of all, it helps protect your business from hackers and bad emails. So, your messages and your team will stay safe.
The inclusion of Microsoft 365 Copilot, an AI-powered assistant, adds value by providing writing assistance, data analysis, and more, and guess what? They are at no additional cost for chat features, with add-ons available for app integration.
You also get other tools:
Microsoft 365 is better than many other tools because it gives you everything in one place. People trust it because it’s from a well-known company, and it keeps getting better with updates. It’s great for working together, saving files, and managing your work tools. Plus, Outlook is one of the best email apps you can use.
Microsoft 365 is like a best friend for small businesses. It’s cheap, easy, and full of tools to help you work better. You can stay organised, look professional, and keep your business safe. It will grow with you and save your time, so you can focus on what you love by running your business.
If you want to make work easier and grow your business, you can try Microsoft 365 and always maintain the security of your Microsoft 365 account. So, go to Microsoft’s website to check out plans and start a free trial today.
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