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Microsoft Word is a go-to tool for writing letters, reports, articles, and more. With its user-friendly interface, it’s easy to navigate. But if you want to be even faster then keyboard shortcuts are one of the few things you need to know about Word. These shortcuts help you concentrate more on your writing and less on locating the correct buttons since they save important time and lessen the need to browse menus.
Remember that “+” means that you need to press the keys simultaneously. The following is a collection of some notable Microsoft Word shortcuts meant to increase your productivity.
If you want to create a new blank document then press the ‘Ctrl’ key and ‘N’. You can also use this shortcut to look for templates. You can use this shortcut to quickly start a new task without interrupting your previous tasks.
With ‘Ctrl’ + ‘O,’ you can open an existing document without navigating through the file menu. This shortcut lets you quickly access files you want to view or edit, saving time and keeping your workflow smooth.
Pressing ‘Ctrl’ + ‘W’ closes your current document right away, making it simple to move to another file or wrap up for the day. You will see a pop-up if you haven’t saved your work yet. It will give you the option to save, delete changes, or stop the action to keep working.
To cut certain text, use ‘Ctrl’ + ‘X’, which deletes it from your document but keeps it accessible for copying elsewhere. When rapidly shifting text to a new position without retyping it, this shortcut is handy.
Press ‘Ctrl’ + ‘C’ to copy selected text or objects, keeping the original content in place while creating a copy you can paste elsewhere. Simply highlight the text or item you want, and use this shortcut for easy duplication.
After cutting or copying, use ‘Ctrl’ + ‘V’ to paste the text or object at your chosen location. Just point your cursor where you want the content to show up before running the shortcut. Options allowing you to change how the pasted material looks include “Keep Source Formatting,” “Merge Formatting,” “Text Only,” or “Picture.”
Use ‘Ctrl’ + ‘Z’ to quickly undo your most recent action in the document. For instance, if you accidentally delete text, this shortcut will restore it, allowing you to correct mistakes without hassle.
If you’ve undone an action by mistake, ‘Ctrl’ + ‘Y’ lets you redo it. This shortcut restores the previous action, helping you quickly recover any changes you didn’t mean to reverse.
To save your work and guarantee your modifications aren’t lost, use ‘Ctrl’ + ‘S’. This shortcut gives you peace of mind since it keeps your document safe should unplanned disruptions like software faults or power outages arise.
Use ‘Ctrl’ + ‘A’ to select everything in your document. Once selected, you can quickly format the entire content—whether it’s changing the font, and size, or applying other styles—saving time when editing large sections.
These MS Word shortcuts will help you to be more effective and efficient at work. These keys assist you in avoiding errors in addition to saving time. There are a lot more shortcuts available for MS Word, and if you want to become an expert on them, then check out Sikkhon’s courses.
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